Clarity PPM

After creating the inventory, the next step is to assess applications against criteria that help establish their value to the business:

Defining Rationalisation Categories
Mapping Applications to Business Processes

Assess Requests Against Key Criteria, Including:

• Technical Fit
• Strategic Fit
• Business Value
• Costs
• Sales Potential

Once the criteria are set, assess each application by its impact on the core business, costs and risks.

Assessment Against Key Metrics:

• application error rates
• management and maintenance costs
• availability and its impact on performance
• processing speed

Map applications according to their value to the core business and user satisfaction.

Understand the risks associated with operating applications, based on their criticality, number of users and overall business value.

Once requirements have been assessed by their impact on the business, the next step is to bring the information together and use it to decide on the future state:

1. Include all requests in the application portfolio.
2. Visualise the current application landscape and define the future state to decide whether applications should be retired, replaced or developed further in line with core business needs.
3. Create a transition plan that accounts for significant changes to technology, users and the business.
4. Finally, application rationalisation is a continuous process that returns to the first step as the surrounding environment evolves and changes over time.